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About the Application

Eligibility Rule ​

Article V, Section 5 of the By-laws of the NJEA Frederick L. Hipp Foundation for Excellence in Education, the following eligibility exclusions apply: “No member of the Board of Trustees, the Advisory Committee or the Grant Selection Committee shall have or obtain a financial interest in any contract, grant or award made by the Foundation to any person or entity.” The Hipp Board of Trustees consists of the individuals who comprise the Executive Committee of the New Jersey Education Association.

Information and Details about the Grant Process ​
​ The Hipp Foundation Grant Application is ONLY available online and can only be submitted electronically.
​ Create an account and start an application at www.njea.org/hipp.

The Hipp grant application consists of two parts.

1

Coversheet and Sections 1-6: A complete explanation of your project summary, objectives, timeline, assessment and detailed budget and how they coordinate.

2

Final Steps: Review, proof, and edit your application. Download and save a PDF copy of your application. Email a copy of your application and information about the Hipp grant to your local president and superintendent or college president for their review. Agree with the statements and confirm, and the electronic signature section will be revealed. Request and receive electronic signatures through the application portal.

​ Once the Coversheet and Sections 1-6 of the application are complete, proof it for grammar, spelling and that you have adhered to the guidelines and directions for each section. Download and save a PDF copy.
​ Before requesting the local association president and superintendent or college president’s electronic signatures, provide a copy of your application for them to review and advise them they will receive a request for an electronic signature of support from “NJEA Hipp Foundation” via email.
​ All three electronic signatures must be received by the Foundation through the application portal on or before March 1 to qualify. Applicants should allow ample time to obtain signatures to meet this deadline.
​ If your district requires board approval before the superintendent or college president's signature can be completed, start that process early in the grant application process and share your grant idea or concept. The local president and superintendent or college president will review your completed application before you request their electronic signature.
​ Once electronic signature requests are sent out, you will receive an email notification as each individual electronic signature is received.
​ Once all three required electronic signatures are received, sign back in and SAVE and FINALIZE your application. The application will be locked from editing.
​ Applicants will be contacted via their personal email address provided through the application.
Note: School servers have high security settings that may not accept our emails. Please add NJEA Hipp Foundation Hipp@grants.njea.org to your contacts to help facilitate emails arriving in your Inbox. Check your spam and junk mail folders as well. If it's there, please move the email to your Inbox.
​ All applicants are notified by the end of April with the disposition of their grant request (whether funded or not). It is not necessary to call the Foundation for a status update. Notifications of funding will be emailed to your personal email address and will also be posted on the Hipp Foundation webpage www.njea.org/Hipp and the NJEA Hipp Foundation Facebook page www.facebook.com/HippFoundation/.
​ Successful applicants are required to attend a virtual grant process and financial training.
​ Read the section on Tips for Applying before you complete the application.
​ Read the Frequently Asked Questions before you complete the application.
Special Instructions for Continuation Grant Applicants ​
​ A current Hipp grant recipient may apply for a continuation grant to fund their project for one additional year within a 24-month period.
​ An applicant requesting a continuation grant will need to provide feedback on the status of the current/initial grant and the potential for continued success. How will your continuation grant build on your initial grant?
​ Continuation grant applications are reviewed at the same time as new funding requests and receive notifications in accordance with the same timeline.
​ Continuation grant applicants are also required to attend the virtual training event in May.
​ Funding for a continuation grant is NOT guaranteed.

Deadline: Grant applications are accepted through March 1 of every year. Grant proposals must be complete, include all three required electronic signatures and be Finalized in the online portal. Once finalized, the application is locked.

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