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Tips for Applying for a Hipp Grant
Article V, Section 5 of the By-laws of the NJEA Frederick L. Hipp Foundation for Excellence in Education, the following eligibility exclusions apply: “No member of the Board of Trustees, the Advisory Committee or the Grant Selection Committee shall have or obtain a financial interest in any contract, grant or award made by the Foundation to any person or entity.” The Hipp Board of Trustees consists of the individuals who comprise the Executive Committee of the New Jersey Education Association.
Many applications cannot be considered for funding because they do not comply with the guidelines. Common problems include:
- Using an old paper application.
- The timeline indicates that expenditures would precede receipt of the grant (that is, all or part of the grant would be spent before it is awarded).
- The application is missing signatures of the coordinator, local president, and/or school superintendent. Allow time for the review and approval necessary to obtain all signatures.
- The project summary or body (Sections 1-6) of the grant proposal identifies the school district, town, county, or local association. (Since grants are judged “blindly” by a committee of NJEA members, identifying the origin of the grant would compromise the integrity of the process.)
Hints and Tips
Applying for a grant from the NJEA Frederick L. Hipp Foundation online is easier than ever:
- Carefully review all the information found in the Hipp Grant Instructions and Information Sheets.
- Check out the projects of previous grant recipients to get ideas.
- Form your project team and plan the grant program as a team, but avoid “writing by committee.” Have the best grant writer on the team draft the application for review by the other team members.
- Be sure to follow all instructions, especially the requirement that Sections 1-6 must be anonymous.
- Be sure the application clearly communicates your project in a cohesive manner – that the Objectives section address the Needs Assessment, the Project Plan leads to the objectives, the Budget section directly addresses costs of the Project Plan, and the evaluation addresses how the project objectives were met.
- Complete the application online and save it to your registered account. You can save your work until you are ready to finalize your application. Print a PDF of your application to obtain the necessary signatures and mail those pages to the Hipp Foundation at P.O. Box 1211, Trenton, NJ 08607-1211.
- You can print a PDF of your application at any point and have a friend or colleague who is unfamiliar with your project read the draft application. Does it make sense? Does it leave unanswered questions? Is there any identifying information included?
- Grant applications are accepted through March 1* of every year. Grant proposals must be finalized in the online portal, and signature pages must be mailed with a postmark date on or before March 1* to be considered for funding.
*If March 1 falls on a Sunday, the deadline will be moved to Monday, March 2.
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