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REPORTS AND FORMS

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  • Due Aug. 1, 2022 Publicity Release Form - blank form to be completed by the Project Coordinator. 
  • Due Sept. 1, 2022:  Intellectual Property Assignment Agreement (IPAA) - blank form to be completed by all named Project Team Members.
  • Due Dec. 1, 2022:  Interim Financial and Project Report  - return all receipts and a check for any unspent grant money or risk tax consequences. Also used to request additional grant funds. See below for procedure.
  • Due Aug. 1, 2023:  Final Project Report - (Part 1 and Part 2) both parts are due August 1st - return all receipts and a check for any unspent grant money or risk tax consequences. 
  • Submit as needed: Stipend Request Form - blank form to fill out, sign, and attach invoice and W-9
  • Submit as needed: W-9 Form   - blank form to be filled out and signed by a vendor or anyone receiving a stipend.

Informational Documents 

Procedure to request additional grant funds before end of fiscal year.

If the first half of your grant funds are depleted and you need more before you reach the end of the fiscal year --

  1. Email Dawn Hiltner (copy Elizabeth DeBarr and Bonnie Weiss) with your request and how much you need.
  2. Once your request is approved via reply email, fill out an Interim Report and send in receipts for grant money already spent and mail all to the Foundation.
  3. Once the Interim Report is received by the Foundation, a check can be mailed to you. 
  4. If you receive additional grant money before the end of the fiscal year, you must complete and submit another Interim Report with receipts, and include a check for any unspent grant funds, by Dec. 1.
  5. All money you returned to the Foundation at the end of the fiscal year, plus your second half, will be mailed back to you in January. 


Completed forms and documents that DO include receipts and/or a check must be mailed to:

NJEA Hipp Foundation
P.O. Box 1211
Trenton, NJ 08607-1211

Completed forms and documents that DO NOT include receipts and/or check may be emailed to Elizabeth DeBarr at edebarr@njea.org

 

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